“Immediate attention”, “urgent matter,” and “action required” are some examples of such phrases. If you are sending an email, use such phrases in your subject line. FreshBooks stated that invoices containing polite phrases like “thank you” and “please” are 5% more likely to be honored. At this payment collection stage, you should not shy away from asking for the payment firmly. Once the customer receives the letter, you can also call them up. Your motive should be to preserve your relationship with clients.
- Boost your professional reputation and trustworthiness by sending PDF invoices to your customers.
- A simple thank you can go a long way in building a relationship with your client.
- Here’s a complete overview of email invoice templates, tips, and how to send an invoice through email.
- Have a clear, unambiguous ‘From’ address with the name of the company that sent the email.
- Though it’s such a small step, an effective invoice process can get you paid faster, smooth out your cash flow, and improve your overall client satisfaction.
In this article, we’ll cover how to write an invoice and provide a few suggestions for popular invoicing software (in case you want to just plug-and-play). But before you can get paid, you’ve gotta work up an invoice. The better the invoice (i.e. the simpler it is for a client to pay you), the sooner you’ll get paid.
What is an Invoice Email?
Your proforma invoice can help them decide whether they want to purchase from you. In the US, it is quite easy to get your lawsuit to a small claims court. Explain the payment terms and guide them on how to pay. Also, mention the full mailing address and contact number of the recipient. The words “past due invoice” should be mentioned at the top of the letter.
However, there are many templates available that can make switching to digital invoices easy. Here’s a complete overview of email invoice templates, tips, and how to send an invoice through email. This way, you can create and send the best and most professional email invoices possible. Ideally, you’ll create your actual invoice as a downloadable PDF that makes it easy for clients to print, save, and upload to their accounting software. The following send invoice email template can be customized for your business and inserted into the subject line and body of the email.
Invoice payment reminder email template 2: When an invoice is early overdue
We have attached the invoice with this letter for your reference. This is to remind you that your invoice #1900 is due today. The invoice was both emailed and mailed to you earlier. In case the payment is not completed within the specified https://quick-bookkeeping.net/cash-inflows-outflows-of-operations/ time, you can take the desired action. The software can also add late penalties to the invoice amount automatically. Such phrases show your company in a good light and encourage clients to have a long-term relationship with you.
How do you write an invoice payment email?
Please see attached invoice number [invoice number] for [product/service name], due on [invoice due date]. Don't hesitate to reach out if you have any questions. You can adjust the formality of the message, for example, by using "Dear [client name], and adding additional details such as your preferred payment method.
I’m reaching out to find out if there is any way we can assist in getting the payment processed. The long-overdue amount has become problematic for our accounting department and are now considering forwarding to our collection service for action. Also, by asking when to expect payment, you relieve your contact of the pressure of an overdue payment.
Provide Clear Payment Options
A template is also a useful tool if you’re sending an invoice to multiple clients, as it ensures that the messages are consistent. Once you have created and attached your invoice template for email, it’s time to think about the rest of the email. With an invoice message template, you want to strike a balance of professionalism and friendliness. The type of information you include on your custom invoice gives your customers clear, actionable information on what to do to pay you faster. To ensure that you get paid efficiently, be sure to enter your project details and business and customer information accurately. We are writing this letter to inform you that your invoice is now 105 days overdue.
How do I write an invoice for a payment template?
- Make your invoice look professional. The first step is to put your invoice together.
- Clearly mark your invoice.
- Add company name and information.
- Write a description of the goods or services you're charging for.
- Don't forget the dates.
- Add up the money owed.
- Mention payment terms.
Our platform makes financial management accessible and affordable. We believe that better banking products can make the whole financial system more inclusive. Include the Invoice Number in your subject line to help you and your client keep track of invoices sent by email. Personalizing your content for your clients boosts engagement and satisfaction while making the process feel less transactional and cold. Your brand has a distinct voice that makes you stand out and so do the clients you’re working with.
With Hiveage I’m able to spend more time on the tasks that will actually grow my business without getting bogged down by non-billable administrative activities. I just wanted to check in with you about the invoice we sent last week for . I look forward to receiving your payment and working with you. This example email to remind you about an unpaid invoice is a little softer than the previous sample. We look forward to receiving payment and working with you in the future.
We have created two invoice message templates for various situations so that you can fill in the essential details, upload a file, and send your message. Create batch invoices, apply payments to current invoices, or create invoice summaries to customize your workflow. Automated law firm invoicing also supports the attorney-client relationship.
Instead, the contact now has some leeway to propose a later date. Most businesses won’t want to seem unreliable by breaking a second promise. Like in the first email invoice, of course, be professional and friendly when sending a due date invoice. State the total amount due along with the due date, making clear any prepaid amounts. Include a thank-you note appreciating the company for their business.
- Companies are also offering free initial campaigns to help businesses and service providers send invoices electronically.
- If you’re brave or bold enough, you can set out what happens when people don’t pay on time.
- Ask the client how and when they like to receive invoices to increase the chances of being paid on time.
- Please provide the most recent information by __________ in order to process your payment and avoid late fees or other penalties.
- Notice when payments are past due with an offer for how you will handle overdue balances.
Notify customers that you are going to get in touch with them via phone. They should know that you intend to talk to them personally on the subject. Some customers are uncomfortable talking about these things. So, they would rather prefer to complete the payment before that happens.
Invoicing software also allows clients to pay directly from the invoice, so you can get paid faster. Instead of mailing invoices and waiting for return payment by mail, which can hold up the payment process, choosing to email invoices can be the quicker solution. Before sending the email, don’t forget to attach a copy of the invoice. This prevents How To Write Invoice Emails That Get Paid Fast And 4 Templates things from getting held up by claims of “oh, I never received that invoice…”, should they arise. Of course, if you’re emailing them about multiple outstanding invoices, attach a customer statement to your payment follow-ups. Always add a payment deadline and send invoices a month before the due date with a friendly reminder sent one week ahead.